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Team Collaboration Apps and How to Choose Them

7 Team Collaboration Apps and How to Choose Them

Team Collaboration Apps are a great way to make sure that your team is on the same page and can help you find ways to get work done more efficiently. But, it can be hard sorting through all of the different apps out there. To help you with this challenge, we have created a list of some of our favourites.

As the project manager, you already have a challenging task. Limited resources, a tight budget, and team members that don’t comprehend the objectives. Prioritizing and allocating chores irritates you.

Using spreadsheets and emails to keep track of tasks is a nightmare. It’s not as simple as it should be to provide your teams visibility into what needs to be done.

You’ll need team collaboration software to streamline your chores and get your project back on track. Before you choose one, you should have a clear idea of what you require from the tool.

Managing tasks and deadlines is one thing, but empowering teams to understand their responsibilities is how a great project comes together. A solid collaboration tool will enable your team to enhance productivity and meet deadlines more quickly without sacrificing quality.

Apps for team collaboration serve two purposes.

Collaboration apps serve two purposes: task coordination and communication facilitation. Let’s take a closer look at both.

1. Task coordination

  • Workgroups meet together for a reason, not only to socialise. Whatever project your team is working on can be broken down into smaller tasks that can be assigned to different persons.
  • When considering the best route for the project to move forward, your team collaboration software should allow you to.
  • Tasks should be prioritised, assigned, and tracked.
  • Make a list of dependents and deadlines.
  • Get an overview of the project’s status and development.

2. Making communication easier

Communication becomes increasingly important as work progresses. To collaborate and get to know one another, team members talk and share a lot of information. This type of communication occurs in large quantities. Your team makes a lot of tiny decisions that have a huge impact.

You can do the following with a team collaboration tool that excels at communication:

  • Real-time (chat and video calls) and asynchronous communication (threaded discussions)
  • Share information as it becomes available.
  • Opinion surveys should be conducted.
  • Take advantage of social networking opportunities inside and between teams.

Collaboration tools

7 team collaboration tools that help you complete more assignments

Here are some team collaboration apps, along with an indication of where they fit in terms of communication and task management.

1. Trello

Trello by Atlassian is a project management programme for teams that is both easy and intuitive. The app uses Kanban boards to organise different stages of a project. It’s fantastic for simple projects, but tracking and customisation are lacking. It can readily manage personal work, but it struggles to manage projects for groups of more than three or four people. Because of the limited communication features, the collaboration app’s functionalities quickly reach their conclusion.

2. Asana

Asana has a few extra features than Trello for better project management. The team collaboration software keeps track of all project data and KPIs, both current and past. Its time tracking component is popular because it can keep track of dependencies and guarantee that projects run smoothly. The only drawback to Asana is its lack of user acceptance. It can be intimidating to have so many alternatives available to all team members. They become overwhelmed by the tool and, as a result, feel disconnected from the project. The coordination is excellent, however, the communication requirements are only partially addressed.

3. Jira Software

Atlassian’s Jira Software is a sophisticated team collaboration platform for software development teams. It offers a case management system that simplifies ticketing and other use cases. It offers all the tools you need to keep track of dependencies, deadlines, and priorities. It was created and tailored for software development and support teams, making it less helpful for other groups. It can become extremely difficult to comprehend, and many circumstances do not necessitate the level of complexity that is present. For some teams, the coordination requirements are quite satisfying, but communication is still lacking.

4. Facebook’s Workplace

Workplaces are more likely to be the easiest to execute and adapt. Facebook is used by billions of people, and the majority of your employees are familiar with it. It’s simple to get around Workplace, and workers rapidly adapt to a shared communication culture. Instant messaging, video chat, chat rooms, and social networking are all included in this communication platform. However, it is woefully lacking in coordination. Although there are integrations with other project management systems, there aren’t enough tools within the app.

5. Microsoft Teams

In the project management field, Teams has become the most popular team collaboration programme. It includes all of the essential features of a superb communication tool. If you use the Microsoft suite of apps, it connects with them all and allows you to quickly access other Microsoft programmes from the same screen. However, with too much information comes too much confusion. To get to where they want to go, users must navigate through a maze of possibilities. It’s a good communication programme, but it’s not very good for coordinating unless you use it in conjunction with something like MS Projects.

6. Slackness

Slack is a team communication programme that has recently gained a lot of attention. Slack’s primary purpose is to facilitate communication. Channels are simple to set up and use. It’s incredible how simple it is to use. However, with so many talks going on, it’s easy to become overwhelmed and lose track of what’s going on. API interfaces aid in the integration of software systems, however, Slack doesn’t provide much in the way of collaboration out of the box.

7. Kissflow

Kissflow is one of the few collaboration apps that attempts to combine communication and collaboration in one application. Social media-style channels are used to collaborate. The project management tool uses Kanban boards to allow everyone in the team maximum flexibility and visibility.

The disadvantage of Kissflow in its current version is that it lacks advanced communication and coordination features. There aren’t many other tools like it if you want something that can do both well.

In conclusion

Investing in two separate team collaboration apps? Reconsider your position.

For communication and coordination, most teams use two different collaboration tools. When you need to work with a teammate, you pull work from a project management platform like Asana into a chat service like Teams, where you can then communicate. Although this appears to be harmless, it can cause difficulties that you are unaware of.

  • Work gets sucked into a slew of apps.
  • Conversations in private
  • Misinformation and a lack of communication
  • All topics are hidden from view.
  • Contextual collaboration is the best method for resolving these issues.
  • Work should be in the centre, with discussions taking place around it.
  • App switching is reduced.
  • Discussions are now more visible.
  • Conversations that are structured for speedy reviews and decisions
  • Spending on apps was kept to a minimum.

When you’re looking for a team collaboration app, there are plenty of options to consider. Decide what your needs are and take into account the different features offered by each program before settling on one option. Once you do choose an application, don’t be afraid to try it out in real-life scenarios so that you can see how well it fits with your workflow. Good luck!

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