Running a company can be hard, but staying on top of it is even harder. From organizing client lists to keeping track of employee schedules and projects, there are a lot of things that come into play in order for your business to run smoothly.
That’s where software solutions come in. There are many different types of software out there that can help with any aspect of running your company from invoicing to customer service.
This blog post will provide some insight into the most popular types and what they do so you can find the right one for your needs.
So what are software solutions?
What are Software Solutions? The term “software solutions” typically refers to an off-the-shelf, packaged application such as Microsoft Office or Adobe Acrobat Reader that provides functionality related.
Where to start?
The start of a new month is an excellent opportunity to review your company’s operations and identify any inefficiencies or disarray. A lack of supporting software is frequently one of the key reasons procedures become inefficient or disorganised.
When your company was first starting out, storing information in Word documents and handling tasks via email might have worked. However, as your company develops and matures, so should your software. The difference between ordered productivity and frustrating chaos can occasionally be determined by software.
What software is most likely to assist your firm in staying organised? Here are a few categories to think about.
1. A Wiki for the Company
A company wiki is a place where you may store all of your firm’s information. It contains basic administrative information such as HR regulations and corporate structure, as well as information that employees require to perform their duties. A company wiki can contain best practices, project templates, expert tips & tricks, and onboarding materials.
Setting up a company wiki can help with organisation and efficiency, and wiki software such as Guru can assist you. Wiki articles can help employees who are confused about how to approach various projects. New hires will be able to obtain all of the information they require to understand the corporate culture as well as the precise responsibilities of their roles. Users can also access the wiki as a single source of truth when they have inquiries about company-wide best practices.
2. Management of Project
For a well-organized firm, a central project management platform is essential. Trying to manage deadlines and deliverables via email will certainly result in confusion and crossed wires. Your team can keep track of deadlines, create step-by-step plans for finishing a project, and allocate tasks or deliverables to specific team members using project management software.
Trello and Asana are two popular project management applications. You can collaborate on to-do lists, organise tasks by category, and assign people to specific portions of the process using these tools. They’ll make sure your team stays on track and on schedule at all times.
3. Management of Documents
You’ll inevitably generate spreadsheets, project docs, presentation decks, and other documents in the process of doing business. Employees have trouble finding papers when they need them because they float around in email folders or sit on local hard drives.
Fortunately, there are numerous systems where team members may save and readily share all papers in a centralised location. Google Workspace, Dropbox, and OneDrive are some of the most well-known solutions.
The majority of document types are supported, and users can configure viewing rights to keep important information safe. Documents saved on the cloud have the added benefit of allowing staff to work from any location. You may also import material directly from these document management solutions into many project management and company wiki platforms.
4. Communication inside the group
Email can only take you so far. It’s time to consider adding another tool when you need instant messaging, massive group interactions, or the capacity to pin information.
Although Slack is perhaps the most well-known business communication software, there are lots of other options to choose from. A solid instant messaging programme is even more crucial in this age of increased remote work. However, communication software does more than merely allow your staff to communicate in real-time. It also allows them to collaborate across teams by creating channels and group conversations, pinning and saving material for future reference, and sharing documents, among other things.
5. Ticketing for IT
When users require assistance from IT, they typically expect it to be completed immediately. This can be intimidating for IT employees who are frequently inundated with demands. The procedure may be made more effective for everyone involved by streamlining how users are authorised to contact IT.
IT professionals can better organise their time and prioritise their responsibilities by using software that allows them to file IT tickets. It’s also beneficial to users because it ensures that their requests aren’t lost in the shuffle. Most ticketing systems allow users to assign a priority level to their request, as well as provide images of the issues they’re having. This provides IT with all of the information they require to resolve a problem without having to communicate with the user again.
6. Marketing on the Internet
To reach potential customers, modern businesses require social media profiles, email blasts, and other promotional strategies. The more streamlined and automated these processes can be, the better.
Marketing on social media, in particular, is ripe for automation. You can schedule posts to go out across all of your company’s accounts in one click, rather than hiring a marketing professional to sit on Twitter all day. In exchange, these systems will frequently track the impressions and interaction of your content, providing analytics that you may use to improve your marketing efforts. There are other programmes that will track mentions of your brand or important keywords and alert your marketing team, allowing them to respond quickly.
Automation can aid in the growth and effective usage of your email list. You may schedule messages to be sent to the most appropriate email lists using services like MailChimp. Any data gathering or follow-up actions that may occur can also be automated.
7. Recruiting
Hiring is a time-consuming process for your HR team, but there are a number of technologies that can help. Recruiting software allows you to post online job adverts and ensure that they are seen by the correct people.
The software can also be used to search for certain keywords in résumés and cover letters. That way, your recruiting managers won’t have to waste time sorting through applications to separate the good ones from the obviously bad ones. Instead, they will be able to focus their efforts on the most promising prospects. The most well-known recruiting tool is probably ZipRecruiter, but there are lots of others to consider.
Getting a company-wide organisation in place is tough, but there are various software options that can help. Although not every tool will be useful for every business, the categories listed above are excellent places to begin when attempting to keep your firm organised and efficient.
Final thoughts
As you can see, there are many software solutions out there that will help your company stay organized. We hope we’ve been able to provide some insight into the best options for your business and what they offer so that you can make an informed decision on which one is right for you.
